Are you familiar with the 7 boring email cliches that are overused and annoying? If so, you’re not alone.
Many people find themselves using the same tired phrases in their emails, without realizing how unprofessional and unappealing they can be. In this blog, we’ll discuss the 7 boring email cliches, and how to avoid using them. We’ll look at some creative alternatives that will make your emails stand out and give your communication a professional edge.
So, if you want to make sure your emails are engaging and effective, don’t miss this blog!
Contents
Common boring email cliches and how to avoid them
Email communication is an essential part of any professional brand or organisation and having a good email etiquette can leave a lasting impression on the person or persons you are writing to. However, there are certain email cliches and expressions which can have the opposite effect and do more to harm your credibility than help it. In this article, we will take a look at some of the most common, boring email cliches, the best ways of avoiding them and provide some examples for you to apply and make your email communication more professional.
One of the most common email cliches is the use of exclamation points to try and fill a seemingly lacking enthusiasm. Although you may think that adding an exclamation point here and there could add a little flair to your words, most of the time this just leaves readers feeling overwhelmed and that you may be a little too aggressive.
Instead, try to focus on choosing words which express the emotion you are trying to convey in a more subtle but still compelling way. Another common email cliches are the use of abreviations such as ‘BTW’, ‘LOL’ and the like. Although there is an appeal to efficiently express yourself in less text, many times these abreviations come across as informal and unprofessional.
Instead of shortening your words, take the time to format your sentences properly and provide meaningful content that your readers can earnestly appreciate. Finally, overusing exclamations of gratitude or words of flattery can often make you come off as hyperbolic and insincere.
It is important to genuinely thank and appreciate your readers, but chose each word carefully and sparingly. It could be a better idea to show genuine appreciation in the way you structure your emails and how you introduce new ideas or solutions rather than bombard them with trite compliments.
By avoiding these common, boring email cliches, you can start to build a reputation for an articulate and professional approach to email communication. Never underestimate the value of a thoughtful, well-crafted email, as it can really impact how other people perceive you and your brand.
How to write engaging emails
Email is one of the most important tools in business communication, and it’s too easy to fall into some lazy cliches that can make an email lacking in engagement. In this blog, I’m going to discuss 7 common email cliches and provide some tips on how to avoid using them and make your emails more exciting and engaging.
The first email cliche is sending an email to just “Dear All. ” This makes it seem like you’re sending a generic, mass message with no specific audience in mind. It’s much more effective to address emails to individual recipients or a group by name, or use something like “Dear Colleagues.
” This personalizes each email, which can make it feel more engaging. Another email cliche is the overly formal that’s often seen in emails.
Formal can be useful if you are sending emails to unfamiliar recipients, but for those that you have a more personal relationship with, it can come off as distant and cold. Instead, use a friendly, conversational tone that can make your email not only more engaging, but also more likely to get a response. A third email cliche to be aware of is failing to include an introductory sentence.
No one wants to start reading a message without knowing why you are writing to them. The first sentence should let the other person know what kind of information they can expect to find in the email, or why they should be reading it. Otherwise, the email is likely to be skimmed or disregarded entirely.
It’s also quite common to underestimate the importance of a well crafted subject line. A clickbaity or overly long title may encourage people to open the email, but it will likely lead to a situation where emails get marked as spam, as user-based algorithms note how often an email is opened compared to what the subject line said it was about.
In addition, write short, concise and informative subject lines that accurately summarize what the email is about. Sentences that lack coherence and organization can also be quite a turn off for the reader. Reorganize your points and ideas into coherent paragraphs, and avoid large blocks of text. Use paragraphs to explain each idea clearly and logically. This will make the email easier to read and understand, and it can give people a better idea of what the message is trying to say. The sixth cliche I want to talk about is using too many exclamation points. Too many of these can be seen as unprofessional, and can make your writing appear over the top. They can sometimes distract the reader from the true message of what you are trying to say. When used sparingly and appropriately, exclamation points can be an effective way to add emphasis, but be sure to use them with caution. The last cliche to avoid is failing to finish with a call-to-action. Failing to give readers guidance about the next steps is a missed opportunity, as it can make readers feel confused or anxious about the purpose of the email. End each email with a clear and concise call-to-action that informs the reader of their next steps and helps to ensure the email reaches its desired outcome. By following these tips, you can avoid hitting on email cliches and make your messages more engaging and effective. Writing engaging emails can be challenging, but once you’ve mastered the basics, you’ll be able to create emails that reach their audience and get the results you desire.
Tips for writing engaging emails
Engaging customers is essential for any successful business. As such, most businesses turn to emails as a primary communication tool for keeping the lines of communication open with their customers.
With how much of a cliché emails can become, we must be conscious to avoid using any of the seven boring email cliches and how to replace them to make our emails more engaging. First, avoid using generic subject lines such as “urgent” or “reminder” as these tend to be cliched and quickly become ignored by readers. Instead, use subject lines that are tailored for the content of the email.
Specifically, use the recipient’s name and make it specific to the purpose of the email. This will instantly make the email feel more personal that will help the reader to understand the importance of the message. On a similar note, avoid using boring salutation such as “Dear” or “Hello.
” When writing an email, use the recipients name and take the time to customize the salutation. Additionally, be sure to keep the email interesting and engaging by getting to the point right away.
Try to avoid long introductions and instead summarize the key points of the message upfront. Finally, it is also important to make sure emails sound sincere and genuine, rather than just add flavor to emails.
Try to avoid using phrases and words that are overused and recurrent such as “Please find” or “best regards. ” Instead, be sure to use that feels natural for that customer. Specifically, use meaningful sentences that make the communication both personalized and more engaging.
Overall, emails can quickly become boring if the wrong trends are used. To prevent this, be sure to avoid the 7 most common boring email cliches. This can be done by using personalized salutations, meaningful subject lines, genuine and eliminating long introductions. In doing this, you will create a more engaging message that can help customers feel more connected to the company and its offerings.
Examples of engaging emails
Writing engaging emails is an essential part of effective communication in the professional world, and there are some classic mistakes that can easily turn your email from a memorable piece of marketing or customer communication into a forgettable cliche. To help you get the most out of your emails and make sure that your words are as effective as possible, we’ve put together a list of seven boring email cliches and how to avoid using them.
The first cliche to be aware of is overusing exclamation marks. We all know how easy it can be to get carried away in the conversational flow of an email and start typing out phrases like ‘great stuff!!
!’; however, overusing exclamation marks can often come across as a bit over the top and spammy.
To keep your emails engaging and impactful, try to limit their use and use more interesting substitutions instead. Another mistake often made by email writers is to use generic when addressing the recipient. Whilst it can be tempting to use ‘Hi’ or ‘Good Morning’ as the opening line, a more personalised greeting can often be much more effective.
Take some time to think about who you’re writing to and try to be as specific as possible in your , such as ‘Hi John’ or ‘Good Day Sarah’, it’s the small details that show you really care. Thirdly, many people tend to start their emails with an abrupt ‘simple’ question or statement.
Instead of coming across as direct and to the point, this often looks lazy and lacks any real sense of engagement. Try to think of a more creative way of introducing your question or statement, such as ‘I’ve been pondering something recently, I was wondering…’ or ‘I’ve got a great idea that I think you might like…’These are just a few examples of boring email cliches that you should try to avoid. If you take the time to think about exactly what you want to say and how you want to say it, your emails have the potential to be a powerful and effective communication tool.
Get creative with your words and avoid falling into these traps, and you’ll have a much better chance of creating something truly valuable.
Our video recommendation
Conclusion
Email cliches can make your messages seem generic and uninteresting. To make sure your emails stand out, avoid using phrases like “thinking outside the box,” “touch base,” and “no brainer.
” Instead, use vivid and be concise to make sure your emails are clear and engaging.
FAQ
What are some common email cliches?
Some common email cliches include “Best regards,” “Thanks in advance,” “As always,” “Looking forward to hearing from you,” “Let me know if you have any questions,” and “Take care.”
How can I make my emails more interesting?
To make your emails more interesting, try to use an engaging and conversational tone, add visuals such as images or GIFs, and use formatting techniques like bolding, italicizing, and bullet points. Additionally, make sure to keep your emails concise and to the point.
What are some tips for writing effective emails?
1. Keep your emails concise and to the point. 2. Use a clear and professional subject line. 3. Use a polite and friendly tone. 4. Proofread your emails before sending. 5. Include a call to action. 6. Use a professional email signature. 7. Use appropriate formatting. 8. Personalize your emails. 9. Avoid using too many images. 10. Use a polite closing.
What are some examples of email cliches to avoid?
Examples of email cliches to avoid include “just checking in,” “touching base,” “reaching out,” “let me know if you have any questions,” and “let me know what you think.”
How can I make sure my emails stand out?
To make sure your emails stand out, you should use a clear and concise subject line, make sure your content is relevant and interesting, and use visuals such as images, videos, and GIFs to draw attention. Additionally, you should personalize your emails with the recipient’s name and other details, and use a friendly and professional tone.
What are some creative ways to phrase common email topics?
Some creative ways to phrase common email topics include: -Inviting someone to a virtual meeting: “Let’s connect online!” -Asking for feedback: “Your opinion matters!” -Making a request: “I’d really appreciate your help!” -Sending a thank you: “Your kindness is appreciated!” -Making an announcement: “Exciting news to share!” -Sending a reminder: “Don’t forget about this!”
